In recent years, global demand for high-quality coffee has continued to rise. However, many farmers and coffee producers in Indonesia face significant challenges in entering the export market.
One of the main issues is the lack of understanding of complex procedures and regulations, which often leaves them feeling trapped and frustrated.
This uncertainty not only hampers potential profits but also reduces opportunities for local producers to gain recognition in the international market.
How can these challenges be overcome? This is where having a clear and comprehensive guide becomes essential.
This article will discuss the important steps you need to take to successfully export coffee, from bean selection to logistics arrangements.
With the right information, you can open doors to new opportunities and bring Indonesian coffee to the global stage.
10 Steps to Successful Coffee Export: From Beans to International Markets
Coffee is one of the most sought-after commodities worldwide, and Indonesia is known as one of the best coffee producers.
If you are planning to export coffee, there are several important steps to follow to ensure a smooth process. This article will discuss a comprehensive guide to exporting coffee, from bean selection to logistics arrangements.
#1: Choosing High-Quality Coffee Beans
The first step in the export process is selecting high-quality coffee beans. Make sure that you choose coffee varieties that have distinctive taste and aroma. Arabica and robusta are two common varieties that are exported.
Conducting taste and aroma tests will help to ensure that the selected coffee meets quality standards.
#2: Ensuring International Standards
After selecting the coffee beans, the next step is to ensure that your coffee complies with international standards.
Each country has different regulations regarding food quality and safety. Therefore, it is essential to research the standards applicable in your target export country.
#3: Obtaining Export Permits
Before exporting, you must obtain the Coffee Export Approval Letter (SPEK = Surat Persetujuan Ekspor Kopi).
The Coffee Export Approval Letter (SPEK) is usually issued by several relevant authorities in Indonesia. Here are the agencies authorized to issue the SPEK:
Ministry of Agriculture: This agency is responsible for overseeing and controlling agricultural quality, including coffee. They ensure that the exported coffee meets plant health standards.
Directorate General of Plantations: This part of the Ministry of Agriculture specifically handles plantation aspects, including the regulation and supervision of coffee commodity exports.
Customs Office: In addition to processing export documents, they are also involved in ensuring that all required documents for export, including the SPEK, are complete.
Provincial or District Agricultural Office: At the local level, the agricultural office also plays a role in providing support and verification related to agricultural products that will be exported.
Coffee Associations: Some coffee associations in Indonesia can also provide recommendations and support in the SPEK application process, although they are not the official agencies issuing the letter.
Make sure to check the requirements and procedures at each agency, as the processes and required documents may vary. Ensure that all necessary documents are prepared before applying for this permit.
#4: Completing Export Documentation
In addition to the SPEK, there are several other documents you need to prepare for exporting coffee, including:
Commercial Invoice: A document that lists information about the seller, buyer, and transaction details.
Packing List: A complete list of the items being exported.
Certificate of Origin: A document that shows the origin of the coffee beans.
Phytosanitary Certificate: A document that ensures the coffee is free from pests and diseases.
An experienced freight forwarding company, such as Citra Mandiri Trans Group can help you obtain some of the required documents. You can freely consult to our experts for some enlightment.
#5: Obtaining the Phytosanitary Certificate
A phytosanitary certificate is necessary to ensure that the exported coffee meets plant health standards.
This document must be issued by the local agricultural authority, confirming that your coffee is safe for shipment to the destination country.
#6: Obtaining the Certificate of Origin (SKA)
The Certificate of Origin (SKA) is needed to receive preferential tariff treatment in the destination country.
This document shows that your coffee originates from Indonesia and meets the criteria established by the importing country.
#7: Meeting Export Notification and Service Notes
Once all documents are arranged, you need to fulfill the export notification (PEB) and service note (NPE).
The PEB is a document that provides information about the goods being exported, while the NPE is proof of document acceptance by customs.
Our Custom Team will be ready to assist you on this matter.
#8: Choosing the Right Packaging
Proper coffee packaging is crucial to maintaining the quality of the beans during shipping. Some recommended packaging options for coffee exports include:
Traditional Burlap Bags: These have good durability and provide adequate air circulation.
Grainpro Bags: Designed to protect coffee from moisture and pests.
Vacuum-Sealed Bags: Protect green coffee beans from oxidation and moisture.
Coffee beans are typically stored and transported in coarse burlap sacks and then shipped in bulk using large containers with plastic liners to maintain quality.
#9: Building Good Relationships with Business Partners
Building good relationships with business partners is essential in the export industry. Ensure open communication and maintain mutually beneficial relationships.
Strong partnerships will facilitate the export process and provide opportunities to expand your market network.
#10: Organizing Transportation and Logistics
Finally, ensure that you arrange transportation and logistics effectively. Choose a shipping service experienced in exporting food commodities.
Make sure all steps in the supply chain, from collecting coffee beans to shipping to the destination country, are carried out efficiently and on time.
Citra Mandiri Trans Group has over 27 years experience in export and import varieties of commodities, including food.
Consult for free with our export experts at 628979227173
Conclusion
Exporting coffee is a complex process, but with thorough preparation and a solid understanding of the necessary steps, you can successfully navigate it.
From selecting coffee beans to organizing logistics, each stage requires attention and dedication. By following this guide, you can ensure that the coffee you export is not only of high quality but also complies with all necessary regulations.
